ONCE ACCEPTED INTO THE COLORADO HIGHLAND GAMES, I AGREE:
A. To hereby release and forever discharge Colorado Highland Games, The Denver Polo Club and its officers and agents. All sponsoring organizations, and their directors, officers, employees, agents and volunteers from any responsibility, personal liability, claims, loss or damages arising out of or in conjunction with my application and participation in the Colorado Highland Games. The Colorado Highland Games will not be responsible for any injury sustained by artists, vendors or guests while within space designated for the aforementioned, including the sale of all products or services occurring at such booth space. I agree to pay for all damages that may have been caused as a result of the operation of my booth, sale of my products or of any of my other actions at the Colorado Highland Games. I further agree to store my products, merchandise, and/or art at my own risk without exception or limitations.
B. To supply my own tent(s) along with all necessary equipment and tables and chairs for my products. Additionally, vendors must take precautions to prevent damage to the grass and polo fields, including using protective barriers under all equipment as required by CHG.
C. To comply with all representations of this application and with all of the conditions and deadline set forth in the informational letter sent me upon acceptance into the Colorado Highland Games. I Further agree that if I do not comply with such representations or conditions, nor meet all requirements, I may not be allowed to operate that day of the Games and I would forfeit all entry fees.
D. To attach a certificate of insurance representing a minimum of $2,000,000 per occurrence and $5,000,000 aggregate liability, listing the Colorado Highland Games and Denver Polo Club as additional insured, or to complete an indemnity form provided by event organizers upon request.
E. To leave my space as I found it, properly disposing of trash and all waste products within the components made available by the Colorado Highland Games and removing all my equipment in a timely manner at the conclusion of the Games. I agree to pay for any expenses that Colorado Highland Games may have incurred as a result of my not fully cooperating with the Games organizers. Failure to comply with event cleanup, waste disposal, or departure policies will result in a minimum penalty of $500. Additional charges may apply for excessive damages or non-compliance, subject to review by event organizers. Vendors will be notified in writing before penalties are assessed.
F. To use my best efforts to present high quality products and services and to cooperate with Games organizers in assuring the Colorado Highland Games will be the best possible.
G. Should an Act of God/terrorism/Mother Nature/or Community Disaster occur, Colorado Highland Games staff will make all decisions regarding the Games based on safety first. In such an event, organizers will make every effort to reschedule or adjust vendor arrangements. Vendors will be notified via email and the event website. Colorado Highland Games cannot accept the risk of disaster for everyone. Each participant and vendor needs to accept the risk of his or her entry fee. There will be NO REFUNDS.
The money paid is spent developing the event. Colorado Highland Games does not save money if you do not participate in the event. Colorado Highland Games has ordered and is liable for every supply, rental and services needed for the event, regardless of the outcome. These costs include but are not limited to paying for marketing, entertainments, permits, event staff, offices and administration costs all year.
I have read, understand and will comply with all rules and regulations as outlined in this application. Additionally, I acknowledge that my participation is subject to CHG’s approval and that my vendor details may be submitted to the Denver Polo Club as part of event planning requirements.
